**Privacy Policy

Simon Migaj Studio**

Last updated: 19.11.2025

This Privacy Policy explains how Simon Migaj Studio (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit our website, contact us, or work with us.
We are committed to respecting your privacy and complying with the UK GDPR and Data Protection Act 2018.

1. Who We Are

Simon Migaj Studio
Architectural Visualisation & Photography
United Kingdom
Email: info@simonmigaj.com

For the purposes of data protection law, Simon Migaj Studio is the Data Controller.

2. The Personal Data We Collect

We may collect and process the following types of information:

a) Information you provide directly

  • Name

  • Email address

  • Phone number

  • Company name

  • Project details and creative briefs

  • Billing and invoicing information

b) Communications

Any messages you send to us via:

  • Email

  • Website contact forms

  • Social media platforms

c) Marketing preferences

Your choices about receiving marketing emails from us.

d) Automatically collected data (minimal)

We do not use Google Analytics, Meta Pixel, or other tracking technologies.
Our website may collect basic technical data for security (IP address, browser type, date/time) through server logs only.

3. How We Use Your Personal Data

We use your information to:

  • Respond to enquiries

  • Prepare proposals, quotes, and project agreements

  • Deliver architectural visualisation and photography services

  • Manage invoicing and payments

  • Maintain communication during a project

  • Send marketing emails (only with your consent)

  • Improve our website and customer experience

  • Maintain security and prevent misuse of our services

4. Legal Basis for Processing

We process your data under the following lawful bases:

  • Contract – to provide services you request and manage our professional relationship

  • Consent – when you sign up to receive marketing emails

  • Legitimate interests – to operate and grow a creative business (e.g., keeping basic contact records, portfolio management, business analytics without tracking)

  • Legal obligation – for financial, accounting, and tax purposes

5. Marketing Emails

If you subscribe to our mailing list, we will use your email address to send you:

  • News

  • Portfolio updates

  • Special offers

  • Information about our services

You can unsubscribe at any time using the link in any email or by contacting us directly.

We use an email marketing service provider (e.g., Mailchimp, ConvertKit, etc.) to manage our subscriber lists.

6. How We Share Your Data

We do not sell or trade your personal information.
We may share your data with trusted third parties who help us operate our studio, including:

  • Email marketing service provider

  • Cloud storage and productivity tools (e.g., Google Workspace)

  • Payment processors (for invoicing)

  • Web hosting provider

  • Legal or financial professionals (if required)

These service providers only access your data when necessary and are required to keep it secure.

7. International Transfers

Some of our third-party service providers may store data outside the UK.
When this occurs, we ensure appropriate safeguards are in place, such as:

  • UK adequacy decisions

  • Standard Contractual Clauses

  • Equivalent privacy protections

8. Data Retention

We keep your personal data only as long as necessary for:

  • Providing services

  • Contract and legal requirements

  • Accounting and tax obligations

Typical retention periods:

  • Project information: up to 7 years

  • Marketing email data: until you unsubscribe

  • General enquiries: up to 12 months

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access your data

  • Correct inaccurate information

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

  • File a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at:
info@simonmigaj.com

10. Cookie Policy

Our website uses essential cookies only.
We do not use tracking, advertising, or analytics cookies.

11. Security

We implement appropriate technical and organisational measures to protect your personal information from loss, misuse, or unauthorised access.

12. Updates to This Policy

We may update this Privacy Policy occasionally.
The most recent version will always be published on this page.